Video tutorials

Tasks and events

Create a task

To create a new task, click on “+ Create a task” button and type or write (English or Chinese is currently supported) the title and additional information.

Drag and drop to schedule a task

To schedule an existing task, tap and press on a task tile, then drag-and-drop it into the timeline. Afterwards, you can adjust the length, start and end date using editing tools.

Complete a task, use task filters

You can mark a task as completed by tapping the grey tick mark on the right side of a task tile. This tick is what distinguishes a task from a calendar event. After tapping, the tick turns green to indicate the completion state of the task.

There is also a possibility to filter tasks listed in the sidebar. Tap the three-rows button at the top-left of the sidebar and enable some of the filters.
There are the following options:

  • show the tasks completed today
  • show the already scheduled tasks; if this option is enabled, dropping a task into the timeline won’t hide it from the sidebar
  • show all the completed tasks; otherwise, they are hidden from the sidebar

You always see the unscheduled and incomplete tasks unless their reminder list is hidden.

Create an event

To create a new event, tap the calendar-like plus button in the top-right corner of the app. You have to write a title and the time when the event takes place. Unlike tasks, events always have start and end times and don’t have a completion tick.

Two fingers tap on timeline

It is possible to create a task or an event directly on the timeline. Use a two-fingers-tap gesture at the desired time and choose the correct type. When a creation dialogue appears, notice that we set up the time information based on where you tapped. You only need to write the title, additional information and optionally change a calendar or list to which the created item belongs.

Drawing and notes

Make a note

Pencility has two modes of the timeline. The first one is the Pencil Mode which enables you to write into the timeline and make notes. Use your Apple Pencil to do that. Writing by a finger is not supported. Finger gestures are dedicated to moving around in the environment.

Change the styles and colours by using the palette. If the palette is hidden (a pencil circle icon is transparent), tap that icon to bring the palette back on.

If you can’t write, make sure that your Pencil is connected and that you’re not in the Picture Mode.

Draw your ideas

Unleash the artist inside you and use the palette tools to draw beautiful and colourful pictures which help you remember a nice day. The palette offers a pen, a pencil, a marker, an eraser, a lasso tool and a ruler.

A second tap on a tool brings up an extended adjustments menu for selecting, for example, width and opacity.

There is also a button for undoing the last actions. Undo is also achievable by three-fingers-swipe-left on the timeline. Redo is to the right.

Save and reuse your drawing

Drawing the same thing over and over again becomes boring. That’s why we offer the possibility to save a drawing and reuse it at any time.

To save a drawing, select it with the lasso tool. Switch your sidebar into the saved drawings mode (the icon with a sketch), then drag-and-drop the chose drawing there.

To reuse an existing drawing, drag it into the timeline. Before dropping, watch it appear in the timeline to get an idea of where it will appear.

Delete a saved drawing

If you don’t like any of your saved drawings, you can delete them. Enable selecting, choose the sketch you want to delete and tap the trash icon. The drawing gets deleted without any possibility to revert.

This action does not affect the copies dropped in the timeline.


Add an image from the photo library

In the Picture mode, you can access your photo library and add images to the timeline. The image appears in the visible timeline. Still, if there are more visible, we ask you to choose the correct one.

You exit the Photo mode by tapping the white parts of the timeline. The look (filled or transparent) of the image icon in the top right corner represents the Picture mode’s state.

Pencility automatically scales down the image resolution to reduce the size and save space on your device and in iCloud. You can decide how much this process affects your photos by changing the value in Settings -> Storage. The higher the value, the fewer pixels are discarded, but the larger the image size is.

Pencility only accepts images up to 10MB in size; otherwise, we’re not able to sync such images across your devices.

Add images from the web and other apps

Pencility also accepts images that come from other apps and your web browser.

We support JPEGs and PNGs. Other formats are converted into one of these upon saving. If you insert a GIF, you’ll see it animating the first time, but next time it will be a static JPEG.

Keep in mind that this action enables the Picture Mode so that you could adjust the size and position of the image.

Move, resize, rotate and delete

In the Picture mode, you can select an image and manipulate it in various ways – move around the timeline, make it bigger or smaller, rotate. First, choose the picture you want to edit, then use dragging for moving, pinching for resizing and rotation gesture for turning. Once ready, unselect it by tapping anywhere on the timeline. The changes are now saved.

Choosing another image or scrolling to a different date will unselect the current image and save all the changes.

You can delete the selected image by tapping the red trash icon at the top or long-pressing on the image and choosing the displayed action.


The Overview and timeline’s zoom

Suppose you need to see more days to plan better or get into the context. In that case, Pencility offers the Overview layout, which places a few days next to each other while keeping all the usual interaction possibilities working. Once you need to get back to the Detail layout, you have three options:

  1. Switch to that mode at the top of the interface.
  2. Double-tap on the timeline to bring it into Detail.
  3. Tap the date number.

On the other hand, you may need more space to squeeze in a longer text, write smaller letters, or draw more precisely. In such cases, hide the sidebar, and your timeline gets larger, zooming in all the content proportionally.

Portrait modeĀ 

The layout changes into the Portrait mode automatically with your device’s rotation. In this mode, the sidebar gets hidden, and the timeline stretches.

To bring the sidebar to the front, drag from the screen’s left side or tap the back button at the top. To plan a task in this mode, you have to hide the sidebar first before dropping it into the timeline.

You can use Pencility in the multitasking mode on your iPad as well. The sizes of notes, images, tasks and events adapt to the window. Sometimes it needs an extra scroll movement to get things right.